e-Governance

Context:

Recently, the 24^th National Conference on e-Governance (NCeG) was organised by the Department of Administrative Reforms & Public Grievances (DARPG, Ministry of Personnel, Public Grievances & Pensions) and Ministry of Electronics & Information Technology (MeitY), in association with the State Government of Telangana.

What is e-Governance?

Electronic governance or e-governance is the application of IT for delivering government services, exchange of information, communication transactions, integration of various stand-alone systems between government to citizen (G2C), government-to-business (G2B), government-to-government (G2G), Government-to-employees (G2E) as well as back-office processes and interactions within the entire government framework. Through e-governance, government services are made available to citizens in a convenient, efficient, and transparent manner. The three main target groups that can be distinguished in governance concepts are government, citizens, and businesses/interest groups. In e-governance, there are no distinct boundaries, finance and support.

e-Governance is basically a move towards SMART governance implying: simple, moral, accountable, responsive and transparent governance.

Concept of e-Governance:

E governance has gained more popularity in convoluted business world. Many management scholars have described the concept of e governance which is emerging as an important activity in the business field. It is established that E-governance is the application of information and communication technologies to transform the efficiency, effectiveness, transparency and accountability of informational and transactional exchanges with in government, between government & govt. agencies of National, State, Municipal and Local levels, citizen & businesses, and to empower citizens through access & use of information (Mahapatra, 2006).

World Bank explained the E governance as the use by government agencies of information technologies (such as Wide Area Networks, the Internet, and mobile computing) that have the ability to transform relations with citizens, businesses, and other arms of government. These technologies can serve a variety of different ends: better delivery of government services to citizens, improved interactions with business and industry, citizen empowerment through access to information, or more efficient government management. The resulting benefits can be less corruption, increased transparency, greater convenience, revenue growth, and or cost reductions.”

According to international organization, UNESCO, “Governance refers to the exercise of political, economic and administrative authority in the management of a country’s affairs, including citizens’ articulation of their interests and exercise of their legal rights and obligations. E-Governance may be understood as the performance of this governance via the electronic medium in order to facilitate an efficient, speedy and transparent process of disseminating information to the public, and other agencies, and for performing government administration activities”. The Council of Europe elaborated e-Governance as “the use of electronic technologies in three areas of public action such as relations between the public authorities and civil society, functioning of the public authorities at all stages of the democratic process (electronic democracy) and the provision of public services (electronic public services).

SMART Governance

SMART:- SIMPLE, MORAL, ACCOUNTABLE, RESPONSIVE, TRANSPARENT

• Simple — implies simplification of rules and regulations of the government and avoiding complex processes with the application of ICTs and therefore, providing a user-friendly government.
• Moral — meaning the emergence of a new system in the administrative and political machinery with technology interventions to improve the efficiency of various government agencies.
• Accountable — develop effective information management systems and other performance measurement mechanisms to ensure the accountability of public service functionaries.
• Responsive — Speed up processes by streamlining them, hence making the system more responsive.
• Transparent — providing information in the public domain like websites or various portals hence making functions and processes of the government transparent.

Potential of e-governance

• Fast, Convenient and Cost-Effective Service Delivery: With the advent of e-Service delivery, the government can provide information and services at lesser costs, in reduced time and with greater convenience.
• Transparency, Accountability and Reduced Corruption: Dissemination of information through ICT increases transparency, ensures accountability and prevents corruption. An increased use of computers and web-based services improves the awareness levels of citizens about their rights and powers. It helps to reduce the discretionary powers of government officials and curtail corruption.
• Expanded Reach of Governance: Expansion of telephone network, rapid strides in mobile telephony, spread of internet and strengthening of other communications infrastructure would facilitate delivery of number of public services.
• Empowering people through information: Increased accessibility to information has empowered the citizens and has enhanced their participation. With easy access to the government services, the faith of the citizens in the government increases and they come forward to share their views and feedback.
• Improve interface with Business and Industry: Industrial development in India has been hampered in the past with complex procedures and bureaucratic delays. E-governance aims to expedite the various processes important for industrial development.

Interactions in E-Governance:

• E-Governance services can be shared between citizens, businessman, government and employees. These four models of e-governance are:- Government to citizen (G2C), Government to government (G2G), Government to businessmen (G2B) and Government to employees (G2E).

• Government to Citizen (G2C):-
• It allows citizens to access government information and services promptly, conveniently, from everywhere, by use of multiple channels.
• Expands the accessibility and availability of government services and also improves the quality of services.

• Some of government to citizen services are:
• Government services like direct benefit transfer for Kerosene and PDS, information regarding APMC, e-NAM, information regarding soil health, meteorological information during monsoon period, etc. can be provided to all farmers.
• Health care services like e-Mamta (mother and child tracking system) by the Government of Gujarat, e-Aushadhi by the Rajasthan Government, etc.
• Educational services like Swayam, Swayam Prabha, National Academic Depository, National Digital Library, MOOC Online courses, etc.
• Transport aspects that can be easily e-governed include: Registration of motor vehicles, Issue of driving licenses, Issue of plying permissions (Permits), Tax and fee collection through Cash and Bank Challans and Control of Pollution.

• Government to Government (G2G):
• This model refers to the services which are shared between the governments.
• In this interaction, Information and Communications Technology is used to reorganise the governmental processes involved in the functioning of government entities as well as to increase the flow of information and services within and between different entities.
• Main intent of this interaction is to increase efficiency, performance, and output.

• Some of government to government services are:
• Government is trying to create a Secretariat by equipping officials with IT enabled systems which aid their day to day activities. Example: E-Secretariat in Rajasthan.
• In an e-democracy the Government informs the citizen, represents the citizen, encourages the citizen to vote, consults the citizen and engages the citizen in the Governance.
• Under E-Police various state police departments are trying to leverage the usage of ICT in order to reduce the crime rates. Example: The Delhi Police have come out with a slew of mobile and web-based apps to make the force more people- friendly like Himmat, an app that a woman can use in case of distress to send SOS alerts and even audio-video feeds if caught in a situation where there is threat to their safety.

• Government to Businessmen (G2B):
• In this type of interaction, e-Governance tools are used to help the business organizations that provide goods and services to seamlessly interact with the government.
• They share information through this model like:
• Collection of taxes
• Rejection and approval of patent
• Payment of all kind of bills and penalty
• Sharing of all kind of information, rules and data
• Complaints or any kind of dissatisfaction can be expressed
• Some government to businessmen services are – Defence E-Procurement Portal, Government e-Marketplace (GeM), etc.

• Government to Employees (G2E):
• The aim of this relationship is to serve employees and offer some online services such as applying online for an annual leave, checking the balance of leave, and reviewing salary payment records, among other things.
• This model increases the transparency between government and its employees and thus strengthens their relationship.

E-Governance Initiatives in India:

• The Government of India is implementing the ‘Digital India’ programme with the vision to transform India into a digitally empowered society and knowledge economy. Digital India is an umbrella programme that covers multiple Government Ministries and Departments and is being coordinated by MeitY (the Ministry of Electronics and Information Technology).
• Various e-Governance initiatives taken by Government under Digital India programme are as follows:
  • Under the National e-Governance Action Plan (NeGP) which is now subsumed under Digital India, core infrastructure components are being implemented such as:
• State Data Centres (SDCs),
• State Wide Area Networks (SWANs),
• Common Services Centres (CSCs),
• State e-Governance Service Delivery Gateway (SSDGs),
• e-District and Capacity Building
• e-Kranti (Electronic delivery of services): The focus of the e-Kranti is to transform the e-Governance services by expanding the portfolio of Mission Mode Projects (MMPs) in e-Governance under various Government Departments, undertaking Government Process Reengineering (GPR), work flow automation, introducing latest technologies such as Cloud and mobile platform and focus on integration of services.

Following are some of the successful e-governance initiatives which are being implemented in India.

Recommendations of 2nd ARC on e-governance:

• Building a Congenial Environment: Building a congenial environment is a sine-qua-non for successful implementation of e-Governance initiatives. This should be achieved by:
• Creating and displaying a will to change within the government
• Providing political support at the highest level
• Incentivising e-Governance
• Creating awareness in the public with a view to generating a demand for change.
• Business Process Re-engineering: Governmental forms, processes and structures should be redesigned to make them adaptable to e-Governance, backed by procedural, institutional and legal changes.
• Capacity Building and Creating Awareness: Capacity building efforts must attend to both the organisational capacity building as also the professional and skills up gradation of individuals associated with the implementation of e-Governance projects.
• Developing Technological Solutions: Develop a national e-Governance ‘enterprise architecture’ framework as has been done in some countries.
• Monitoring and Evaluation: Monitoring of e-Governance projects should be done by the implementing organization during implementation. It should be done in the manner in which project monitoring is done for large infrastructure projects.
• Public-Private Partnership (PPP): Several components of e-Governance projects lend themselves to the Public-Private Partnership (PPP) mode. In all such cases (PPP) should be the preferred mode. The private partner should be selected through a transparent process. The roles and responsibilities of government as well as the private partner should be clearly laid
• down in the initial stage itself, leaving no room for any ambiguity.
• Protecting Critical Information Infrastructure Assets: There is need to develop a critical information infrastructure assets protection strategy. This should be supplemented with improved analysis and warning capabilities as well as improved information sharing on threats and vulnerabilities.
• The Common Support Infrastructure: The State Data Centres (SDCs) should be maintained by Government agencies such as NIC as it involves handling of sovereign data. Further, all data centres at the State level should be subsumed in the SDCs.
• Mission Mode Project on Computerisation of Land Records: Surveys and measurements need to be carried out in a mission mode utilising modern technology to arrive at a correct picture of land holdings, land parcels and rectification of outdated maps. This needs to be accompanied by an analysis of the existing mechanism for updating land records – which varies from State to State – to be supplanted by an improved and strengthened mechanism which ensures that all future transactions in titles are immediately reflected in the land records.
• Legal Framework for e-Governance: A clear road map with a set of milestones should be outlined by Government of India with the ultimate objective of transforming the citizen government interaction at all levels to the e-Governance mode by 2020.
• Knowledge Management: Union and State Governments should take proactive measures for establishing Knowledge Management systems as a pivotal step for administrative reforms in general and e-Governance in particular.

Importance Of E-Governance:

• Governance of a highly populated country like India through traditional methods and techniques has become very difficult and hampers efficiency. E-governance brings in simplicity, efficiency and accountability in government and also extends reach of effective governance to a larger population.
• The emergence of Information and Communications Technology (ICT) has provided means for faster and better communication, efficient storage, retrieval and processing data and exchange and utilization of information to its users, be they individuals, groups, businesses, organizations or governments.
• Increases efficiency and effectiveness of government processes and aids the emergence of the digital citizen.
• Industrial development in India has been hampered in the past with complex procedures and bureaucratic delays. E-governance aims to expedite the various processes important for industrial development.
• An increased use of computers and web-based services improves the awareness levels of citizens about their rights and powers. It helps to reduce the discretionary powers of government officials and curtail corruption.
• Most of the Government expenditure is appropriated towards the cost of stationary. Paper-based communication needs lots of stationary, printers, computers, etc. which calls for continuous heavy expenditure. The Internet and Phones make communication cheaper, saving valuable money for the Government.

Challenges With E-Governance:

• Lack of information on the Human resource requirements to support the central and state e Governance mission.
• Non-availability of specific standards, policy guidelines for e-Governance.
• Inaccessibility: An e-government site that provides web-based access and support often does not offer the potential to reach many users including those who live in the remote areas, have low literacy levels and exist on poverty line incomes.
• Cost: In developing countries like India, cost is one of the most important obstacles in the path of implementation of e-governance projects. A huge amount of money is involved in implementation, operational and evolutionary maintenance tasks.
• Privacy and Security: A critical obstacle in implementing e-Governance is the privacy and security of an individual’s personal data that he/she provides to obtain government services.
• Lack of thrust on institutional capacity building in the domain of e-Governance.
• In-adequate expertise and skills within the state training institutions to lead training programs at the policy maker level.
• Interoperability: Interoperability is the ability of systems and organizations of different qualities to work together. The e-Governance applications must have this characteristic so that the newly developed and existing applications can be implemented together.
• Local language: The e-governance applications must be written in the local language of the people so that they may be able to use and take advantage of these applications.
• Maintenance Issue: As the Information Technology changes very fast and it is very difficult for us to update our existing systems very fast. Maintenance is a key factor for long living systems in a rapidly changing technical environment.
• Digital Divide: In India only 30% population have internet connection. The Digital divide also shows grim picture of gender gap in internet access. Only 29% women have access to internet.
• Resistance to Change: Both bureaucracy and people show status quoist nature to adopt new things and e-governance is not an exception to this.
• Suggestions For E-Governance:
• e-Governance through regional languages is necessary for nations like India where people from several linguistic backgrounds are the participants.
• Increasing awareness about internet and its usage.
• Reducing digital illiteracy by investing in digital education.
• Strengthening digital infrastructure
• Some of recommendations given by 2nd ARC are:
• Governmental forms, processes and structures should be redesigned to make them adaptable to e-Governance, backed by procedural, institutional and legal changes.
• Each government organization should prepare a time bound plan for providing transactional information through their websites.
• Evaluation of success or failure of e-Governance projects may be done by independent agencies on the basis of parameters fixed
• Public-Private partnership should be promoted in several components of e-Governance projects.
• Gram Panchayats should be involved in monitoring the operation of the Common Service Centres in the first four years of their operation.
• Union and State Governments should take proactive measures for establishing Knowledge Management Systems as a pivotal step for administrative reforms in general and e- Governance in particular.
• Develop a national e-Governance ‘enterprise architecture’ framework as has been done in some countries.
• Developing Technological Solutions: Develop a national e-Governance ‘enterprise architecture’ framework as has been done in some countries.
• Monitoring and Evaluation: Monitoring of e-Governance projects should be done by the implementing organization during implementation. It should be done in the manner in which project monitoring is done for large infrastructure projects.
• A hybrid approach needs to be adopted for enhancing interoperability among e-governance applications which will encompass a centralised approach for document management, knowledge management, file management, grievance management etc.

Source: PIB

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